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CONSTITUTION

“IADS Constitution” is the supreme legislative transcript which defines the principle core and establishment of IADS as the genuine platform of dental students worldwide. Under auspice of IADS Constitution, all other legislative transcripts; Bylaws, Standing Orders and Regulations are periodically developed and maintained by the General Assembly.

Amendments Conditions:
– Only the General Assembly has the right to amend any article part of the constitution under certain conditions (simple majority voting).
– A justified proposal for constitutional amendment should be submitted to General Secretary before 60 days (at least) of the General Assembly.
latest update March 13th, 2018 (64th IADS MYM Northern Cyprus)

CONTENT INDEX

ARTICLE 1

INTERNATIONAL ASSOCIATION OF DENTAL STUDENTS (IADS) is a non-profit association governed by the present statutes and, secondly, by Articles 60 et seq. of the Swiss Civil Code.
It is neutral politically, and non-denominational.

ARTICLE 2

The Organization’s headquarters are located in the State of Geneva. 
The Association shall be of unlimited duration.

ARTICLE 3

The Association shall pursue the following aim(s):
  1. to promote international contact and co-operation between dental students and dental student organisation throughout the world.
  2. to establish and encourage international programs which will stimulate the interest of dental students in the advancement of the science and art of dentistry.
  3. Independence, implying the non-submission of the Association to political parties, State or religious organisations, or any other organisations which, because of their character, decrease the independence of the Association or of its constituent bodies.
  4. Democracy, implying the respect for majority decisions, taken in accordance with the Constitution.

ARTICLE 4

The Association’s resources are derived from:
  • donations and legacies;
  • sponsorship;
  • public subsidies;
  • membership fees;
  • any other resources authorized by the law.
The funds shall be used in accordance with the Association’s social aims.

ARTICLE 5

Section 1
A) Membership of the Association shall be open to all dental students and all Organisations of dental students, provided they approve and agree to abide by the Constitution of the Association. Supporting membership is open to dental students, dental surgeons and other persons interested in the Association.

 

B) The Constitution and Regulations of the Organisation applying for membership shall be pursued and primarily accepted by the Executive Committee of the Association, and finally accepted by the General Assembly of the Association with a simple majority vote
Requests to become a member must be addressed to the Executive Committee. The Executive Committee informs the General Assembly of the Association about the new membership applications which decided upon by General Assembly of the Association with a simple majority vote
The Association comprises:
  • a) Organisation Members
    • Full Members: – National Associations (Country Members)
    • National Associations from a state where a membership already exists (Association Members)
    • Local (School) Associations (School Members)
    • Corresponding Members
    • Affiliate Members
  • b) Individual Members
    • Honorary Life Members
    • Supporting Members
    • Personal Members
The General Assembly may establish other categories of membership)

Section 2: Voting rights
The right to vote shall only be given to delegates from countries or schools holding Full Membership. Each Local Member-School Member shall have one (1) vote.
National Associations have two (2) votes.
If there are is two National Association members, their votes will be divided into 1 to 1. If there are is more than country members from the same state, the two associations which represent most schools have the voting rights and they share two votes equally.
If there are is two or more Local School Members, their votes will be given maximum of 2 votes.
Other members of the Association have no voting rights.

Section 3: Termination of Membership
Membership ceases:
A) on death (in case of individual members);
B) by written resignation thereby notifying the Committee at least one month prior to the session of the General Assembly at which such resignation will be noted acted upon,;
C) by the exclusion, the General Assembly shall be entitled by a three-quarters (3¦4) majority vote of those present and voting at any session of the General Assembly to exclude a Member. The Member whose exclusion is proposed shall if possible have the right to address the General Assembly before discussion and decision on the matter is taken.
D) for non-payment of dues for more than two years.
In all cases the membership fee for the current year remains due. Members who have resigned or who are excluded have no rights to any part of the Association’s assets.
Only the Association’s assets may be used for obligations/commitments contracted in its name. Members have no personal liability.

ARTICLE 6

The Association shall include the following organs:

a) The General Assembly,

b) The Executive Committee,

c) The Leadership.

ARTICLE 7

The General Assembly is the Association’s supreme authority. It is composed of all the full members representatives.
It shall hold two Meetings each year. It may also hold an extraordinary session whenever necessary, at the request of the Executive Committee or at least of one-fifth of its members.
The General Assembly shall be considered valid when 33% of the full members are present.
The Executive Committee shall inform the members in writing of the date of the General Assembly at least six weeks in advance. The notification, including the proposed agenda, shall be sent to each member at least 10 days prior to the date of the meeting.

ARTICLE 8

The General Assembly:
a) approves the admission and expulsion of members;
b) elects the leadership members during the annual meeting.
c) notes the contents of the reports and financial statements for the year and votes on their adoption;
d) approves the annual budget;
e) supervises the activity of other organs, which it may dismiss, stating the grounds therefore;
f) appoints an auditor for the Organization’s accounts;
g) decides on any modification of statutes;
h) decides on the dissolution of the Association;
i) fixes the annual membership fees.

ARTICLE 9

The General Assembly is presided over by the President.

ARTICLE 10

Decisions of the General Assembly shall be taken by the simple majority vote of the members present. In case of deadlock, the chairman shall have the casting vote.
Decisions concerning the amendment of the Statutes and the dissolution of the Association must be approved by a two-third majority of the members present.

ARTICLE 11

Votes are by a show of hands. Voting can also take place by secret ballot, if at least five members request it.

ARTICLE 12

The agenda of the ordinary annual session of the General Assembly must include:
  • approval of the Minutes of the previous General Assembly
  • The Leadership’s annual Activity Report
  • the report of the Treasurer and of the Auditor
  • the setting of membership fees
  • approval of the budget
  • approval of reports and accounts
  • election of Committee members
  • miscellaneous points

ARTICLE 13

The Committee is authorized to carry out all acts that further the purposes of the Association. It has the most extensive powers to manage the Association’s day-to-day affairs.

ARTICLE 14

The Executive Committee shall consist of the officers of the Association: Immediate Past President, President,  General Secretary, Treasurer, Editor, International Scientific Officer and International Exchange Officer. Not more than two of the officers shall be citizens of the same country.
The Executive Committee is composed of 6 members elected by the annual General Assembly and the immediate past president. Each member’s term of office shall last for one year. The Committee meets as often as the Association’s business requires.

ARTICLE 15

The Executive Committee members work on a volunteer basis and as such can only be reimbursed for their actual expenses and travel costs. Potential attendance fees cannot exceed those paid for official commissions. For activities beyond the usual function, each ExCo member is eligible for appropriate compensation after an ExCo vote and treasurer consultation.

ARTICLE 16

The officers of the Association shall not serve as delegates in the General Assembly during their term of office.

ARTICLE 17

The functions of the Committee are:
  • to take the appropriate measures to achieve the goals of the Association;
  • to convene the ordinary and extraordinary General Assemblies;
  • Take care of the General Assembly.

ARTICLE 18

The Association is legally bound by the joint signature of President and General Secretary.

ARTICLE 19

The purpose of the leadership is to carry out such duties as are assigned by the General Assembly, the Executive Committee, the Articles and Regulations.

ARTICLE 20

The Leadership is composed of at least 11 members elected by the General Assembly. Each member’s term of office shall last for 1 year and renewable 3 times. The Leadership meets as often as the Association’s business requires.

ARTICLE 21

The officers of the Leadership shall be elected by the General Assembly at the annual meeting of each year. IADS Executive Committee has to make a call for applications for the elections on social media networks and website 2 months before the annual congress. Anyone wishing to run for a position must submit an application letter including his CV, his strategic plan and objectives during his term in office at least 3 weeks before the meeting to all members of the Executive Committee. Candidate can apply for a maximum of 2 different positions within the leadership. Applications must be published 2 weeks before the meeting to the IADS delegates by the General Secretary and on the IADS website by the Editor. If there are no applications made for a position, applications will be opened again during General Assembly only for the positions with no applicants before the elections start. In case of cancellation of an application after the submission deadline by the candidate he shall no longer be considered for the same position during the current elections except in case of a vacancy for that position, in which case he can apply during the same General Assembly.

ARTICLE 22

The financial year shall begin on 1 January and end on 31 December of each year. The Treasurer is responsible for the Association’s finances. The General Assembly shall appoint an Auditor who will audit the Association’s accounts every year.

ARTICLE 23

Should the Association be dissolved, the available assets should be transferred to a non-profit organization pursuing public interest goals similar to those of the Association and likewise benefiting from tax exemption. Under no circumstances should the assets be returned to the founders or members. Nor should they use a part or a total of assets for their own benefits.